Publication scheme

As well as responding to requests for information, the Freedom of Information Act requires every public authority to have a publication scheme, approved by the Information Commissioner’s Office (ICO), and to publish information covered by the scheme.

We are committed to make certain classes of information routinely available, such as policies and procedures, minutes of meetings, annual reports and financial information. Where possible this is all made available free of charge, here on our website. In addition, the Elected Local Policing Bodies (Specified Information) Order 2011 sets out statutory requirements for the publication of specific information by the Office of the Police and Crime Commissioner.

As we are also committed to protecting the communities we serve, preventing and detecting crime, certain information should not be disclosed. Information concerning ongoing investigations, investigative methods, intelligence and the use of related operational techniques must be protected. They are central to the maintenance of a safe and just society.

We will apply reasonable consideration of the exemptions afforded under the Freedom of Information Act, particularly;

  • Section 30 Investigation and proceedings conducted by public authorities
  • Section 31 Law enforcement and
  • Section 41 Information provided in confidence

We will review and update our publication scheme in line with ICO (Information Commissioner’s Office) guidance.

You can view our Fair Processing Notice policy here

Use the accordion below to find out more about our publication scheme and data protection requirements.

The Freedom of Information Act also states that we provide a general right of access to all types of recorded information held by public authorities. Under the terms of the Act, public authorities are required to respond (subject to a range of exemptions) to any individual or organisation anywhere in the world that makes an individual request for information.

If you cannot find the information you want here on our website, please apply to us in writing and include:

  • a name and address (this may be an e-mail address) for the reply
  • a clear description of the information you would like to access

Send your requests for information to:

Office of the Police and Crime Commissioner for Gloucestershire
1 Waterwells Drive
Gloucester
GL2 2AN

E-mail: pcc@gloucestershire.pnn.police.uk

All information available on the website is free of charge. There is no charge made by us although the user will of course, have to meet any charges made by their Internet service provider and/or telephone service as well as any personal costs for printing, photocopying etc. For those without access to the Internet, we will provide a single printout of an individual publication, as shown on the website, free of charge from the above contact address.

Requests for multiple copies of publications or multiple printouts from our website or for copies of archived material no longer available on the website will attract a charge. The cost will be restricted to 10% of the reasonable marginal costs of complying with the request, together with photocopying costs (currently 10p per sheet) and postage. We will let you know the cost when we receive your request. The charge will be payable in advance. Where the information is available via the website but a value-added service is requested using that information, a charge will be made.

We will supply a single leaflet, booklet or periodical published by the Office of the Police and Crime Commissioner for Gloucestershire without charge.

Different bodies might own the copyright of some material contained in our publication scheme. Our rights to hold and use such material do not extend to others. You must obtain authorisation from the copyright holder concerned if you wish to copy or reproduce such material.

Material that the Commissioner owns the copyright to can be reproduced free of charge in any format or medium for research, private study or for internal circulation within an organisation. This is subject to the material being reproduced accurately and not being used in a misleading context. If you copy any of the information available through this scheme or distribute it to others or republish it, you must identify the source of material and acknowledge its copyright status. The Police and Crime Commissioner for Gloucestershire’s logo is also copyrighted and may not be reproduced other than as it appears on copied material.

You can obtain a copy of this scheme in large print and audio on request to the Office of the Police and Crime Commissioner. If you require and request a copy of this document in a language other than English, the Office of the Police and Crime Commissioner will do its utmost to provide you with the translated document in practicable time-scales.

The Data Protection Act 2018 gives you the right of access to find out what information is held about you. This is called the Right of Subject Access.

The Act also requires those who record and use personal data to adhere to the Act’s principles and be open about how they use it. This last part applies to the Office of the Police and Crime Commissioner, which the Act calls a ‘Data Controller’.

Personal data
Personal data is defined as any information relating to a living person who can be identified either from the information itself or indirectly by combining the information with other data available to the data controller. Personal data includes any opinions and indication of intentions that anyone has expressed about the person.

Your rights
Under the Data Protection Act 2018, you have a statutory right to have access to personal data we hold about you on computer or in a ‘structured manual file’ (on paper).

More information on the Data Protection Act can be found on the website of the Information Commissioner www.ico.org.uk

When might my information not be disclosed?
In some circumstances, exemptions apply that prevent us from disclosing information to you. Examples of this are if the information would hinder the prevention and detection of crime or the apprehension and prosecution of offenders. We would also not disclose certain information in the interests of national security.

Meeting our obligations
Likewise, if you feel that a request you have made for personal data hasn’t been dealt with properly, please write to:

Office of the Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire

How we use data

We obtain, use and disclose personal information for the provision of services to support the Police and Crime Commissioner, which includes:

  • staff administration, occupational health and welfare
  • training
  • payroll & benefits management
  • research, including surveys
  • management of finance
  • public relations

In order to fulfil these we will hold, use and disclose information relating to a range of individuals including but not limited to interested members of the public and complainants. Details of staff, including volunteers, agents, temporary workers, casual workers and former or potential members of staff are also included.

We will handle personal information in accordance with the Data Protection Act 2018 and will only use appropriate personal information necessary to fulfil a particular purpose or purposes.

Personal information processed by us may be disclosed to a wide variety of recipients in any part of the world, where necessary, to achieve the purposes described above. This may include disclosures to:

  • other agencies including police forces, partner agencies working on crime reduction initiatives, criminal justice partners and providers of victims’ services
  • bodies or individuals working on our behalf such as IT contractors or survey organisations
  • other bodies or individuals where necessary to prevent harm to individuals or when required to by, or under any act or legislation, by any rule of law, and by court order.

We may use your personal information to analyse our performance and effectiveness. It might be necessary for us, or third parties we deem appropriate and fully approved, to contact you and ask you to assist us in this analysis. This is in order that we gather information about the service we are providing to the public and use this to identify ways of improving that service wherever we can.

Where we are the data controller, you are entitled to be told whether we hold data about you, and if we do:

  • to be given a description of the data in question
  • to be told for what purposes the data is processed
  • to be told the recipients, or classes of recipients, to whom the data is or may be disclosed

You are also entitled to a copy of the information with any unintelligible terms, acronyms or codes explained. You will also be given any information available to us on the source of the data. The data will be in its latest form.

You have a right to see information held about you and can request access to your own information, this is called a Subject Access Request.

If you want further information, or if you consider that a request by you for access to your personal data has not been dealt with properly, you may:

  • write to us at the address below seeking resolution of your complaint
  • contact the Information Commissioner’s Office (ICO) which is appointed to consider such complaints

The Information Commissioner’s Office (ICO) is empowered to assess whether there has been a failure to comply with the Data Protection Act. The ICO can issue enforcement proceedings if satisfied that there has been a contravention of the data protection principles.

The ICO can also recommend that you apply to court alleging a failure to comply with the subject access provisions of the Act. The court may make an order requiring compliance with those provisions and may also award compensation for any damages you have suffered as well as any associated distress.

Addresses:

Office of the Police and Crime Commissioner for Gloucestershire
1 Waterwells Drive
Gloucester
GL2 2AN
Telephone: 01452 754348
E-mail: pcc@gloucestershire.pnn.police.uk

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

In most cases, it is the police and not the Office of the Police and Crime Commissioner that hold personal information. To obtain information that the Constabulary may hold about you, including conviction information, please see the Constabulary’s website

Or by writing to:

Gloucestershire Constabulary
1 Waterwells Drive
Gloucester
GL2 2AN

If you think we have not supplied information in accordance with our publication scheme, please write to:

Office of the Police and Crime Commissioner for Gloucestershire
1 Waterwells Drive
Gloucester
GL2 2AN

Telephone: 01452 754348

E-mail: pcc@gloucestershire.pnn.police.uk

We aim to deal with your complaint as quickly as practicably possible. If you are dissatisfied with the response you can ask for the matter to be internally reviewed. If after the internal review, you remain dissatisfied then you can complain to the Information Commissioner’s Office (ICO) at:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

The Commissioner’s Fund

Here in Gloucestershire, PCC Martin Surl allocates 1% of the overall policing budget to the Commissioner’s Fund, which supports county-based projects that deliver one or more of our priorities. Our aim is to work directly with communities to make Gloucestershire safer.

About the fund

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